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Administrative Assistant II

Department: MRG
Location: San Diego, CA

Epsilon Systems Solutions, Inc. is currently seeking a full-time Administrative Assistant II in National City, CA.

Summary: Under close supervision, provides general/routine clerical or administrative or functional support to assigned department or staff with office management responsibilities to include budgeting, personnel record keeping. Assignments are typically narrow or limited in scope.

Duties and Responsibilities:

  • Prepares invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
  • Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Opens, sorts, and distributes incoming correspondence, including faxes and email.
  • Files and retrieves corporate documents, records, and reports.
  • Prepares responses to correspondence containing routine inquiries.
  • Performs general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
  • Prepares agendas and make arrangements for committee, board, and other meetings.
  • Participates in special projects as required.

Required Qualifications:

  •  High school diploma or equivalent
  •  Minimum of 3 years' of related experience.
  • Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
  • Proficient in the use of Microsoft Office applications.
  • Exceptional customer service and team orientation.
  • Ability to give full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Attention to detail. Excellent organizational and time management skills.
  • Effective oral and written communication skills.
  • Ability to obtain an ECA digital certificate.

Preferred Requirements:

  • Proficient in generating and Editing NSI 009-04 Required Reports via CFR/IDR process.
  • Working understanding of NMDr.

ADA Notations:

  • Frequent standing, sitting, walking, handling, feeling with hands, reaching with arms.
  • Prolonged sitting and use of computer (typing/keyboarding)
  • Regular communication (hearing/speaking).
  • Occasional stooping, kneeling, and crouching.
  • Occasional lifting up to 20 pounds.
  • Vision requirements include: close, distant, color perception, peripheral, depth and ability to focus.
  • Noise conditions range from very quiet to some noise.

Epsilon Systems Solutions, Inc. and its subsidiaries are proud to be Equal Employment Opportunity and Affirmative Action employers, Minority/Female/Disabled/Veterans.

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